HIPAA Privacy Policy

HIPAA-Compliant Privacy Policy for All Star Chiropractic

Effective Date: February 2025

Last Updated: February 2025

1. Introduction

At All Star Chiropractic (“we”, “our”, “us”), we are committed to protecting the privacy and security of your Protected Health Information (PHI) in compliance with the Health Insurance Portability and Accountability Act (HIPAA). This Privacy Policy explains how we collect, use, disclose, and safeguard your health information.

By using our services, you agree to this Privacy Policy. If you do not agree, please do not use our services.

2. Information We Collect

We collect and maintain Protected Health Information (PHI) about you, including:

. Personal Details (Name, Address, Date of Birth, Contact Information)

. Health Information (Medical History, Diagnosis, Treatment Plans)

. Payment & Insurance Information (Billing Details, Insurance Claims, Payment Methods)

. Electronic Health Records (EHRs)

We collect this information when you:

. Schedule an appointment

. Complete patient intake forms

. Receive treatment at our clinic

. Interact with our website or online booking system

. Communicate with us via phone, email, or other channels

3. How We Use Your Information

We use your PHI for:

✅ Treatment - To provide chiropractic care and wellness services.

✅ Payment - To process billing, insurance claims, and payments.

✅ Healthcare Operations - To improve our services, train staff, and manage internal operations.

✅ Legal Compliance - To comply with state and federal laws.

✅ Communication - To contact you regarding appointments, treatment plans, and updates.

4. How We Share Your Information

We may share your PHI only when necessary and in compliance with HIPAA regulations:

🔹 With Healthcare Providers - To coordinate your care with specialists or referring doctors.

🔹 With Insurance Companies - For billing and claims processing.

🔹 With Business Associates - Third-party service providers (e.g., billing services, IT support) that help us operate efficiently.

🔹 For Legal & Compliance Purposes - If required by law, subpoena, or government request.

🔹 With Your Written Authorization - We will not share your PHI for marketing, research, or non-essential purposes without your consent.

We do NOT sell your health information.

5. Your Rights Under HIPAA

You have the following rights regarding your PHI:

. Right to Access - You can request copies of your health records.

. Right to Amend - You can request corrections to inaccurate information.

. Right to Restrict Use - You can ask us to limit the use or sharing of your PHI.

. Right to Confidential Communications - You can request that we communicate with you via specific methods (e.g., email, phone, mail).

. Right to Request an Accounting of Disclosures -You can ask for a list of who has accessed your PHI.

. Right to File a Complaint - If you believe your privacy rights have been violated, you can file a complaint with us or with the U.S. Department of Health and Human Services (HHS).

To exercise these rights, contact us at allstarchiro5900@gmail.com.

6. Data Security & Protection

We implement strict security measures to protect your PHI from unauthorized access, loss, or misuse:

🔐 Electronic Security - Encrypted electronic health records (EHRs) and secured databases.

🔐 Physical Security - Restricted access to patient files and medical records.

🔐 Staff Training - Employees are trained in HIPAA compliance and privacy best practices.

Despite our security measures, no system is 100% secure. If a data breach occurs, we will notify affected individuals as required by law.

7. Retention & Disposal of PHI

We retain your health records for the duration required by state and federal laws. After this period, records are securely deleted or shredded in accordance with HIPAA regulations.

8. Changes to This Privacy Policy

We may update this Privacy Policy at any time. The latest version will be posted on our website with an updated “Effective Date.”

If we make significant changes, we will notify you via email or in-office notice.

9. Contact Information

If you have questions about this Privacy Policy or your HIPAA rights, contact us:

All Star Chiropractic

📍 5900 Sepulveda Blvd, Suite 104-3

📍 Sherman Oaks, CA 91411

📞 (818) 290-3028

📧 allstarchiro5900@gmail.com

🌐 https://allstarchiro.com